Background Every Month, health care providers submit copies of the MOH 731 reports to the SubCounty Health records and information officers. The data is then uploaded into the DHIS and becomes available for consumption by all the relevant stakeholders. Without a regular onsite audit of the data before uploading it, several errors may occur ranging from data entry transcription errors, arithmetic errors to outright inconsistencies with the source documents. Such errors render it unusable and incorrect. In order to correct this, Kajiado Central SubCounty, adopted a timely onsite data review and audit to identify and address the gaps reflected.
Methods The SubCounty Health management team receives and reviews the monthly reports by the fifth of every month. Any gaps identified are either corrected instantly with the staff submitting the report or an on-site mentorship report is developed. Upon uploading, the DHIS reports are downloaded and cross-checked with the MoH 731 and the source documents for consistency.
Results After a year of instituting such reviews, the data consistency between DHIS, MOH 731 and registers improved from 45% to 90%. The linkage and transitioning to ART for newly identified increased from 44.4% to 90%. Additionally, Maternal and infant prophylaxis improved from 99% and 88% to 97% and 100% respectively for those on PMTCT/ART however due to over reporting on maternal prophylaxis after cleaning there was a decline from 99% to 97%. N/B There is a graph which i was unable to attach here which i communicated same to Yurim Park.
Conclusion Regular review of monthly reports at the collection point helps to quickly identify reporting gaps. Consequently, accurate gaps identification led to the correct remedial action on the technical areas and hence improvement on the indicators.
Disclosure No significant relationships.
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